How Good is Wrike Project Management Software? Everything You Need to Know About Wrike, Including Wrike Pricing, Features & Many More

With over 18,000 customers worldwide, Wrike seems to be one of the most popular tools for project and task management on the market. But really, what exactly makes Wrike so popular? And is it really one of the best program management and top task tools available. 

In our Wrike review, we’ll go through an overview of this project manager tool, and the features it offers to tame your project chaos. We’ll also address frequently asked questions about Wrike, such as:

  • How much does Wrike cost?
  • Does Wrike pricing include a free option?
  • Does Wrike support Kanban or Agile?
  • How easy is Wrike to use?

If you’ve been wading through a sea of project management applications, trying to find the one that’s going to fit your team best, then you’ll definitely want to read our Wrike review to see how this one stacks up.

The benefits of a project management software like the Wrike tool have become more evident as workloads have gone digital and teams are spread out across wider geographical areas. According to research, 57% of projects fail due to breakdown in communication, and the highest performing projects are the ones that use a project management application to ensure everyone stays connected and on track.

Wrike Project Management Software

Wrike Review

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Wrike Review | The Basics of Wrike Project Management

The Wrike tool for project management includes an essential framework of three key areas that help you keep all the essentials of project planning organized.

  • Folder: Structures projects, organizes conversations and workflows
  • Project: Include start/finish dates, have an owner, includes tasks that reach a goal
  • Task: Track progress, includes a call to action, lets you know who’s responsible

Wrike Folders

The first thing you want to do in your Wrike project management software is to create your folder structure. This is going to be the main way that you organize where projects are going to appear and how they’ll be organized.

For example, you might decide to organize your folder tree by the client or by the department, and it might look something like this:

  • Accounting
    • Accounts Receivable
    • Accounts Payable
    • Budgeting
  • Marketing
    • Art Design
    • Writing
    • Social Media
  • Sales
    • ACME Group
    • Thompson and Associates
    • Global Unlimited

Each of those folder containers gives you a place to put your projects and tasks in a way that makes sense to your team, so they’ll know where to look for assignments in Wrike.

Wrike Projects

Once your file structure is in place you create projects in the appropriate folder. Our Wrike review found that on each project you can add things like:

  • Title
  • Description
  • Short update details
  • Start and end dates
  • Status
  • Owners
  • Comments and files

Wrike Tasks

In order for a project to be completed, you need actions to be taken in the form of tasks. Wrike pricing plans include the ability to get fairly detailed in the tasks that you create in Wrike.

You can include the standard items, just like you can on projects, such as title, description, and ability to attach files and comments. In addition, you can also make a task-dependent upon another task being completed and use tags.

What tags do is allow you to attach keywords to your Wrike project management tasks so they’re easy to find later doing a tag search.

Wrike Project Management Tool

Wrike Review for Project Management

Wrike Add-ons

There are additional features that you can add to your Wrike project management tool, and they’re not included in the monthly Wrike cost.

These include tools like Wrike Proof, which helps streamline the approvals process and Wrike Publish, which is designed to help make publishing assets and campaigns easy.

When we go through Wrike pricing shortly, you’ll see that some plans include free trials of Wrike add-ons for a short period of time but would incur an additional Wrike cost if you wanted to keep them.   

Now, let’s take a deeper look into some of the Wrike features that will help make your projects more successful.

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Wrike Review | Custom Dashboards

Custom dashboards in the Wrike project management tool allow you to make your own “command central” to keep an eye on the projects and tasks you’re involved in and make it easy to immediately see what needs to be done next.

The number of dashboards you get will depend on your Wrike pricing plan. You get 10 at the lowest Wrike cost, the Professional account, you can have 50 on the Business account, and as many as 200 on the Enterprise accounts.

You add widgets to your Wrike dashboard, which can be custom designed or one of the pre-built ones in the Wrike software. Widgets can show you things like:

  • Your backlog of tasks
  • Active tasks by assignee
  • Overdue tasks
  • Tasks grouped by status
  • Pending reviews

Dashboards can be shared with others, which offers a way to collaborate with your team more fully. In order to see everything on your shared dashboard, the person you’re sharing with needs to have the proper project permissions.

The custom dashboards are a unique feature of the Wrike project management app that makes it stand out among other similar tools like Wrike.


Wrike Review | Work Views

Our Wrike review found that this is one of the more flexible project management tools on the market and one of the factors that back that up is the multiple ways you can view your workflow.

Rather than only being able to see your project flow in one window, Wrike project management software gives you several views, so you can check on project progress in a way that’s most meaningful to you.

Wrike Work Views Review

Wrike Review | Wrike Work Views

Work Views include:

  • Gantt Chart View
  • Table View
  • Timelog View
  • Files View
  • Board View
  • Analytics View

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Wrike Review | Agile & Kanban Support with Templates

Many companies train their teams on specific project management methodologies such as Agile. They also are looking for support for things like Kanban and Scrum boards.

Does Wrike include Agile support? Yes.

Our review of Wrike’s capabilities found that the Wrike cost you pay for the tool includes templates that will support methodologies like Agile and Kanban. You can choose their Agile Teamwork template to use do things like setting up Agile sprints and manage Scrum meetings.

There is also a Wrike template for Kanban project management and multiple other workflows and features. These templates are all included with your Wrike pricing.

An example of some of the other templates you can use in the Wrike project management application include:

  • Job Candidate Tracker
  • Social Media Plan Template
  • Ticketing and Helpdesk Template
  • Event Management
  • Employee Onboarding Template


Wrike Reviews | How Much Does Wrike Cost?

Where the Wrike project management tool is designed to be easy to understand and comprehensive, Wrike pricing is not quite so much.

The addition of add-ons beyond the Wrike cost you pay for your subscription complicates things. Wrike also doesn’t have the add-on prices publicly viewable on their website, which is a drawback.

You have five main Wrike pricing plans to choose from, plus a free Wrike option. Here is an overview of each one.

Wrike Free Plan

The free plan gives you up to 5 users, so it’s basically for personal use or very small teams. It includes 2GB of file storage space and Wrike’s basic integrations (Google Drive, Dropbox, Box, MSFT, Office 365 and OneDrive).

Other capabilities of Wrike free plan are:

  • Board view
  • Task management
  • File sharing
  • Real-time activity stream
  • Spreadsheet view

Wrike Cost for the Professional Plan ($9.80/user/month)

The lowest level of the paid Wrike pricing plans is the Professional account. It’s designed for 5, 10, or 15 user increments. The Professional plan includes a free trial of the Wrike Proof add-on, which must be purchased separately when the trial ends.

Features with Wrike Professional are:

  • Task & subtask management
  • Gantt chart
  • Advanced 3rd party integrations
  • Shareable dashboards
  • Collaborators
  • From 5 GB of storage space
  • From 15 GB of video uploads/month

Wrike Cost for the Business Plan ($24.80/user/month)

The next step up on the Wrike pricing tier is the Business account, which is designed for 5 to 200 users. This plan also includes the free trial of Wrike Proof and includes everything in the Professional account, plus some.

You gain quite a few more capabilities in your Wrike project management software when you move up to the Business account, including:

  • Custom fields & workflows
  • Shared real-time reports
  • Report templates
  • Graphical analytics
  • Calendars
  • Request forms
  • Approvals
  • Time tracking
  • User groups & permissions
  • Salesforce integration
  • From 50 GB of storage space
  • From 15 GB of video uploads/month

 Wrike Costs

Wrike Review – Wrike Integrations

Wrike for Marketers (Contact company for Wrike pricing)

Wrike for Marketers is a specialized account for marketing and creative teams designed for 5 to unlimited users.

You get everything in the Business package, plus:

  • Wrike Proof
  • Wrike extension for Adobe Creative Cloud
  • Tailored workspace
  • Wrike Publish

Wrike for Professional Services (Contact company for Wrike pricing)

Another of the specialized Wrike project management plans is for services-based teams needing efficient resource management. It also supports 5 to unlimited users.

In addition to the Business plan features, with Wrike for Professional Services you receive:

  • Wrike Resource
  • PS-specific templates
  • Tailored workspace
  • 50 GB of storage space

Wrike for Enterprise (Contact company for Wrike pricing)

For enterprise companies that need advanced security features in their cloud platforms, Wrike offers an enterprise solution for 5 to unlimited users that is chocked full of platform protection

With the Wrike Enterprise plan you receive everything in the Business plan, plus:

  • Active Directory integration
  • SAML 2.0 Single Sign-On
  • Two-factor authentication
  • Password policies
  • IT controlled admin permissions
  • User audit reports
  • Network access & compliance policies
  • Business intelligence integration
  • Advanced user access controls
  • From 100 GB storage space

You can try Wrike for 14 days without paying any cost for Wrike. All plans offer a free trial and our Wrike review also found that if users request a little extra time on their free trial, the Wrike team will typically accommodate them.

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Wrike Reviews & Ratings

How is Wrike project management software received by offices around the world? Do teams like the software or do they find it confusing?

Our Wrike review took us across the web where we searched out Wrike user reviews to see what Wrike pros and cons may be.

First, let’s look at a few overall rating scores for Wrike project management software:

  • Capterra (1,525 Wrike reviews): 4 out of 5 stars
  • com (933 Wrike reviews): 4.1 out of 5 stars
  • Apple App Store (283 Wrike reviews): 4.2 out of 5 stars
  • Google Play Store (6,728 Wrike reviews): 4.6 out of 5 stars

Wrike Pro and Cons According to Reviewers

Wrike’s star ratings tend to hover around the 4/5 area, which is pretty favorable, although not quite as high as some of the other major project management tools. Here’s what users had to say about Wrike project management pros and cons.

Pros mentioned by Wrike reviewers:

  • Helps keep teams efficient and organized
  • Clean, simple to use interface
  • It streamlines compliance and approvals processes making them more automated
  • Multiple options for displaying views and ability to customize

Cons mentioned by Wrike reviewers:

  • Difficult to set up and can take a few weeks to get right
  • Some desired features are not included in Wrike pricing and cost more
  • Your team can easily get lost if they don’t do training in advance
  • Wished that the Professional plan had more features

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Conclusion – Wrike Review | What You Need to Know about Wrike for Project Management

Wrike project management software has the capabilities to support just about any type of project management needs, whether you have a small team that just needs basic features or a large one that requires advanced security support.

For professional services companies or marketers, the fact that Wrike offers plans specifically for their needs can offer them the customization they want, rather than having to try to fit a more generic tool to their needs.

Drawbacks we found were that while Wrike has an easy to use interface, it also has a bit of a learning curve and it can take a while to get it set up and your team properly trained on the Wrike project management tool.

Another negative that reviewers mentioned was the Wrike pricing plans that didn’t include vital add-ons. Some reviews for Wrike felt they were being upsold an add-on when they called for customer support.

Overall, if you’re a smaller company looking for a solution you can start using right out of the box, Wrike might not be a great fit.

But for companies needing advanced security features as well as support for multiple methodologies and workflows, the Wrike project management tool offers all the “bells and whistles” that larger companies need to keep their teams and projects on track.


Author: Ogbe Airiodion | Senior Change Management Lead (Consultant). 

I am always excited to connect with fellow change management, project and program management practitioners. My goal for this website to grow it into the industry standard for best change management and project management practices, approaches, methodologies, templates, and tools. 

Connect with me on Linkedin: https://www.linkedin.com/in/airiodion/

For questions or comments, you can also click here to contact Ogbe Airiodion

Can Ogbe increase the success of changes or projects within your firm, using effective change management practices? Click here to find out today: How Ogbe Helps Companies Increase Their Organizational Change Successes.


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