Should You Consider the Trello Software? (Trello Pricing, Features & More)

Project management applications are becoming a “must-have” in offices around the world, evidenced by their continued growth rate. Project planning and management apps are expected to grow at a compound annual growth rate of 10.17% between 2019 and 2024.

As businesses work to get multiple tasks, project documents, and communications streamlined using one of these apps, many of them turn to one of the best on the market, the Trello desktop app.

The Trello project management tool first came in out in 2011 with the concept of taking the “sticky note on the wall” method of project management and make it much more efficient via a team collaborative cloud-based platform.

Trello was acquired in 2017 by software firm Atlassian, the same company that makes the popular organizational suite of tools called Jira.

Trello Cost, Features & More

Trello Reviews | Trello Cost, Features & More

A big draw of the Trello software is the clean interface and simplicity of use, which makes user adaption easy. Getting employees to regularly use productivity apps is half the battle when implementing project management tools to organize tasks, deadlines, and teams.

If you’ve been wondering which of the many project planning tools on the market to try, our Trello review should help inform your decision. We’ll go through a full Trello overview including the features of the software, Trello pros and cons, and discuss the Trello free vs paid plans.

By the end of this article, you should have a good understanding of the Trello project management tool, Trello pricing plans, and how this software would fit into your project planning and monitoring workflows.

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Trello Review | Trello Overview

The Trello project management tool provides a visual way to keep your projects, tasks, and project conversations organized and monitored. It uses three main components to do this:

  • Project boards
  • Project cards
  • Progress columns

Our Trello app review found that the interface is designed for simplicity and to be instantly adaptable by even the least tech-savvy employees.

First, you create a Trello board for a particular project, such as creating a client presentation. Next, you create the tasks that have to be completed for the project to be finished successfully.

These could be something like:

  • Gather client information
  • Coordinate with graphics for visuals
  • Draft initial presentation
  • Present final draft for approvals
  • Send presentation to a client

Trello software uses the Kanban method of project visualization that shows the progress of tasks through each stage. So, next, you create these progress stages, which could be something like “assigned,” “in-progress,” and “completed.”

The Trello desktop app allows you to do a lot with these project boards, tasks, and progress timelines. You can add comments and files on each project task card and assign the task to the responsible party.

Trello features also include the ability to access the interface from anywhere, so your team stays connected no matter where they are or which device they’re using. This is especially important with the rise of remote workforces and mobile offices.

Additionally, using alerts in Trello ensures someone knows when their task deadline is coming up or when someone has assigned them a new task.

How Do You Access the Trello Project Management Tool?

Trello pricing includes many ways to access the software, so whether you use Windows, Mac, iPhone, or Android, there’s a way to stay connected to your projects and team through the Trello software.

  • Trello online through a browser
  • Trello desktop app for Window or Mac
  • Trello mobile app for iOS or Android

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Trello Reviews | Key Trello Features

How much flexibility do you have with the Trello project management tool? The software is designed to be as uncluttered as possible, but you still get plenty of Trello features for managing your projects and tasks.

Card Backs

When you click a Trello task card, it “flips” to the card back, which is where you can really get into full collaboration mode with your team.

This area allows you to add a fuller task description that goes beyond just the title. Our Trello app review also found that the card back is where the heart of all the communication happens.

The card back communication area keeps everyone apprised of:

  • Comments
  • Emoji replies
  • Files that are uploaded
  • Team activities (i.e. Jill attached “draft.pdf”)

Some of the other Important Trello features of the card back are the ability to add team members to the card, add a checklist of subtasks, add files, and designate a task due date.

Key Trello Features

Trello Overview

Change Background

A fun feature that we found in our Trello review was the ability to change the backgrounds of your project boards. You can add colors or images to bring a lively feel to your Trello software and keep everyone in an upbeat mood while they’re working.

Power-Ups

Included in the Trello cost for the software are Power-Ups, these are extra building blocks that give your Trello project management tool even more functionality through a variety of integrations.

You get multiple opportunities to “trick out” your Trello software with integrations in categories such as automation, communication & collaboration, marketing, and many more.

When looking at Trello free vs paid plans, the number of Power-Ups you get per board will be a decision point. We’ll get more into that when we discuss Trello pricing plans.

Here are just a few of the many Power-Up integrations available with the Trello app:

  • Calendar
  • Custom fields
  • Google drive
  • Slack
  • Zapier
  • Starred cards
  • Harvest

Trello Butler

One of the particularly helpful Power-Ups is called Butler and this tool automates processes to make your Trello project management even easier and more productive.

Trello features in Butler include:

  • Setting rules that trigger automatically based upon actions
  • Make card and board buttons that can perform certain actions
  • Schedule commands
  • Launch commands based upon a date

Our Trello review found that all users, no matter what their Trello cost is for their plan, have access to Butler. When comparing Trello free vs paid, there are more advanced Butler features only available in the paid Trello pricing plans.

Related: Top Project Management Apps | All You Need to Know


Trello Reviews | Trello Pricing Plans

How much does Trello cost? Is there a free version of Trello?

We’ll get into Trello pricing plans next and give you a Trello overview of many options available with this project management tool.

First, we’ll go through the Trello costs, then we’ll get into a comparison of Trello features you get with Trello free vs paid plans.

  • Trello Free: No user limit and no time limit
  • Trello Business Class: $9.99/user/month (paid annually), $12.50/user/month (paid monthly)
  • Trello Enterprise: $20.83/user/month (up to 300 users), the Trello cost continues to get lower the more users you add, down to $5.92/user/month (5,000 users)

Having no user limits on the Trello free plan means many small businesses can benefit from the Trello desktop app and its time-saving project management tools, but what do you get if you move up to a paid Trello plan?


Trello Reviews | Trello Free vs Paid

Let’s take a look at how limited the free Trello pricing plan is and what the Trello pros and cons are when moving from Business Class to Enterprise.

What Do You Get with the Free Trello Plan?

Our Trello app review found that this project management tool has one of the more generous free options. Some project managers only allow 5 or 15 users on their free plan, but Trello’s is unlimited.

Trello overview of the free plan:

  • Unlimited personal boards
  • 10 team boards
  • Unlimited cards
  • Unlimited lists
  • 10mb per file attachment limit
  • 1 Power-Up per board
  • Simple automation through Butler
  • Commands are limited to 1 card and board button and 1 rule
  • 50 automation command runs per month
  • Ability to use 2-factor authentication

What Do You Get with the Business Class Trello Plan?

When looking at Trello free vs paid, you get quite a feature jump when you move to the paid plans. The Business Class plan is designed for small or medium-sized businesses who want more Trello features at an economical price.

Trello overview of the Business Class plan:

  • Unlimited personal and team boards
  • Unlimited cards
  • Unlimited lists
  • 250mb per file attachment limit
  • Priority support
  • Observers
  • Custom backgrounds & stickers
  • Board Collections
  • Unlimited Power-Ups
  • Custom fields
  • List limits
  • Card repeater
  • Calendar view and map view
  • Voting
  • 100+app integrations
  • Automations through Butler
  • Unlimited buttons, rules, scheduled commands
  • 1,000 command runs per team
  • Email notifications
  • Command administration
  • Custom field actions
  • HTTP requests
  • Ability to use 2-factor authentication
  • Advanced admin permissions
  • Other security features, such as member deactivation and simple data export

What Do You Get with the Enterprise Trello Plan?

As Trello pricing goes up, so do the security options and amount of administrative controls you get. The Enterprise Trello desktop app plan is designed for larger companies looking both for discounts on a higher user count and more robust security controls.

Trello overview of the Enterprise plan:

  • Everything that comes with the Business Class plan, plus…
  • Advanced automation through Butler
  • Unlimited command runs
  • Single sign-on support
  • Attachment restrictions
  • Organization-wide permissions
  • Power-Up administration
  • Organizational visible boards
  • Personalized onboarding
  • Public board management

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Trello Reviews | Trello App Review

It’s always good to know what users are saying about Trello pros and cons to get an overall picture of what you may experience when using the app. We’ve taken a look at Trello reviews and ratings from across the web to find out.

First, we’ll take a look at the overall Trello ratings from a variety of review sites to see how it scores overall:

  • Capterra – 4.5 out of 5 stars (13,871 user Trello reviews)
  • Software Advice – 4.5 out of 5 stars (13,872 user Trello reviews)
  • FitSmallBusiness – 4.6 out of 5 stars (102 user Trello reviews)
  • Apple App Store – 4.7 out of 5 stars (3,632 user Trello app reviews)
  • Google Play Store – 4.6 out of 5 stars (84,421 user Trello app reviews)

The Trello project management tool ranks high across multiple review websites. Now, let’s take a deeper look into what reviewers are saying about Trello.

Trello Pros and Cons

We researched the Trello desktop app reviews to learn what users are saying about the software’s strengths and weaknesses. Here’s an overview of Trello pros and cons.

Trello Pros:

  • Easy to use interface
  • Keeps projects and tasks organized
  • Alerts and notifications work well
  • Integrates well with other 3rd party software
  • The tag/label feature makes searching easier
  • Uncluttered workspace

Trello Cons:

  • Subtasks don’t have the same depth as main tasks
  • Lack of alternate views
  • Reporting is not as robust as other platforms

Overall, Trello pros and cons weight heavily on the “pro” side for users. We also found in our Trello app review of the iOS and Android mobile apps that users gave them high marks and felt they were generally as functional as the Trello desktop app.

Read More: Slack Review – What You Need to Know About the Slack App


Conclusion – Trello Review 2019 – Complete Trello Overview

In our Trello review, we found that one of the main reasons that Trello is in the top 4 of project management tools is due to its easily adaptable, clean user interface that makes managing and monitoring tasks simple.

The tiered Trello pricing plans offer businesses of all sizes the ability to use as many or few options as makes sense for their budget, giving larger enterprise companies a decent price break the more users they add.

The unlimited number of users you can add for free without paying any Trello cost is more than many similar applications allow, which makes Trello a great choice for small businesses that are just starting out.

Looking at Trello pros and cons, the main drawbacks we saw might be for companies that find the interface too simple and want more complex features built-in like workload tracking or multiple ways to view their projects and timelines.

Overall, the Trello project management tool is one of the best out there, especially if you want something that your users can adapt to easily and that will facilitate the more organized and successful task and project management for your business.


Author: Ogbe Airiodion | Senior Change Management Lead (Consultant). 

I am always excited to connect with fellow change management, project and program management practitioners. My goal for this website to grow it into the industry standard for best change management and project management practices, approaches, methodologies, templates, and tools. 

Connect with me on Linkedin: https://www.linkedin.com/in/airiodion/

For questions or comments, you can also click here to contact Ogbe Airiodion

Can Ogbe increase the success of changes or projects within your firm, using effective change management practices? Click here to find out today: How Ogbe Helps Companies Increase Their Organizational Change Successes.


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